Grants Officer, Civil Society Innovation Initiative
Job Title: Grants Officer
Reports to: Program Manager
FLSA Status: Exempt
Prepared Date: May 2020
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The Civil Society Innovation Initiative (CSII) is a global platform to establish Innovation Hubs around the world that support, strengthen, and sustain civil society, especially those Civil Society Organizations (CSOs) working in closed and closing spaces. Hubs are located in Africa, Central Asia, East Asia, Latin America and the Caribbean, the Middle East and North Africa, the Pacific, and South Asia and work on a variety of issues including human rights, transparency, digital security, CSO sustainability, digital currencies, and more in partnership with multiple stakeholders and sectors.
Tides serves as the project’s Fiscal Agent, responsible for administering grants to CSOs to implement activities and undertake operations on behalf of each Hub and the project. The project is funded by multiple donors and implemented by several organizations working in partnership in a highly collaborative and fast-paced manner.
The Grants Officer supports effective grant management across Tides’ four key areas of responsibility: Grant Making, Grant Monitoring & Reporting, Capacity Building, and Stakeholder Engagement. Reporting to the Program Manager, the Grants Officer will help issue, monitor, and report on grants while also supporting grantee capacity building and stakeholder engagement initiatives. As part of the position’s responsibilities, the Grants Officer will manage the pipeline of grant making from intake to approval and then management and closeout. As such, the Grants Officer’s primary role is to liaise with grantees and serve as the first point of contact with grantees. The position will strengthen Tides’ grant management and support continued development of each hub’s core infrastructure and capacity. This role is embedded within the CSII team structure working with multiple funders, donors, implementers, regional hubs, and grantees. In order to successfully perform this task, it is necessary to coordinate effectively with different team members and stakeholders across a variety of organizations.
Team members are expected to be forward thinking, entrepreneurial, and inquisitive. They should also feel comfortable and be confident in navigating through the complexities of a multi-stakeholder initiative.
The Grants Officer position is an exempt position and is contingent on availability of continued donor funding.
Essential Duties and Responsibilities:
Grant Making (Level of Effort: 25%):
The Grants Officer is responsible for ensuring effective grant making, including:
- Preparing grant announcements and guidance for hubs to access funds
- Conducting preliminary review of grant applications, including budgets, budget narratives, and grantee organizational documents such as pre-grant inquiry forms and risk assessment questionnaires for completion, reasonableness, and compliance
- Requesting due diligence and background checks as appropriate
- Preparing requests for donor and Tides’ approval of grants
- Preparing grant documents for issuance and to ensure accuracy of terms and conditions
- Other duties as assigned
Grant Monitoring & Reporting (Level of Effort: 25%):
The Grants Officer is responsible for ensuring effective grant monitoring and reporting, including:
- Participating in grantee trainings on grant conditions and basic reporting requirements & schedules
- Conducting preliminary review of grantee reporting, including narrative reports, financial reports, and deliverables for compliance, accuracy, and to ensure results are being met on time and within budget
- Preparing fund requests in partnership with project staff
- Conducting preliminary review of budget realignment and modification requests
- Attending grantee activities as appropriate to ensure effective monitoring of grants
- Tracking Performance Monitoring and Evaluation Plan (PMEP) indicators
- Tracking and filing relevant grant information on shared drive to ensure data integrity and to enhance coordination
- Supporting reporting on grant making and grantee activities as requested and required by project donor and external partners
- Supporting risk monitoring and mitigation efforts
- Other duties as assigned
Capacity Building (Level of Effort: 25%):
The Grants Officer is responsible for ensuring effective capacity building, including:
- Identifying grantee and hub capacity building needs and opportunities
- Supporting grantee and hub capacity building efforts including providing technical assistance
- Conducting as needed virtual webinar trainings
- Conducting in person trainings as appropriate
- Other duties as assigned
Stakeholder Engagement (Level of Effort: 25%):
The Grants Officer is responsible for ensuring effective stakeholder engagement, including:
- Serving as primary point of contact with grantees to ensure successful grant management
- Communicating effectively and routinely with other partners and donors
- Supporting project policies and maintaining best practices in partnership with project staff, external partners, grantees, and donors, as appropriate
- Other duties as assigned
Other Duties and Responsibilities:
- Participating in project-related meetings, both virtually and in-person
- Contributing to develop of annual work plan and performance monitoring indicators
Education and Experience:
- 8-12 years of grant management experience in international development with donors such as USAID, foundations, or other multilateral donors.
- University degree in international development, international relations, political science, conflict resolution or a related field. Candidates may substitute four years of related experience in lieu of the degree requirement.
- Experience supporting local organizations on effective grant management
- Experience working on multi-donor projects
- Experience working in Asia preferred
Candidates who do not meet the minimum requirements of the position may not be considered for the position.
Knowledge, Skills and Abilities:
- Strong verbal and written communication skills
- Strong cross-cultural communication skills working in a large and diverse project
- Budgeting and MS Excel skills
- Strong organizational skills and capacity to handle multiple tasks under tight deadlines with a high level of attention to detail
- The Grants Officer reports to the Program Manager and works collaboratively with the Senior Finance Officer, Finance Officer, grantees, donors, and external partners on a daily basis to successfully implement the project.
|Physical requirements needed to perform essential function(s):||Additional information:|
|Must be able to lift boxes of training materials||Must have the physical ability to move boxes weighing 10-20 pounds each 10% of work time.|
|Able to attend conferences, meetings, and trainings in the US and internationally||Must be able to travel domestically and international on an airplane up to 6-8 times a year.|
- The position is full-time and works 40 hours per week.
- The position will be located in the home of the incumbent though consideration will be made to provide an assigned workspace in a co-working space if feasible.
- Location is flexible with preference for San Francisco, New York, or Washington, DC.
- CSII is a global project with much of its work occurring virtually. Flexibility to work across different time zones and cultures is required.
- Domestic and International travel anticipated up to 10- 20% of the time.
Applicants should submit a cover letter and curriculum vitae to firstname.lastname@example.org by June 19, 2020. Applications will be reviewed as they are submitted. Only applicants selected for an interview will be contacted. Finalists may be asked to submit additional information including references.
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