Everyday Peace Indicators Operations Manager
Brandeis – Waltham Campus
Heller – PM (Pamina Firchow)
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The Everyday Peace Indicators Project (EPI – everydaypeaceindicators.org) is a project conducted through The Heller School for Social Policy at Brandeis University, as well as through an EPI 501c3 non-profit organization established in 2018. EPI investigates alternative, bottom-up indicators of peace and how such bottom-up information can be meaningfully integrated into policy processes. We employ an inductive, participatory approach to the generation of indicators in order to measure difficult-to-measure concepts such as peace for research purposes, as well as planning, monitoring and evaluation for international and domestic agencies and organizations.
We seeks to appoint an experienced Operations Manager to undertake administrative duties including financial and project management, reporting and grant-management on behalf of the EPI Project. The successful applicant will have 3+ years’ experience in non-profit administration and management, be able to demonstrate excellent organizational and communication skills, and be able to work independently. The position will be home-based with limited travel and ideally the successful candidate would be located in the Washington, DC or Boston area.
The EPI Operations Manager will help grow Everyday Peace Indicators by providing us with support, organization and assistance with successful fundraising. The Operations Manager will also be responsible for the day to day operation of the NGO and support research team members with their administrative needs.
- Financial management: prepare and monitor budgets, cash flow, monthly bank reconciliation; coordinate annual audits and tax filing, assist with future planning and budgeting
- Administrative management: Ensure state and federal compliance; coordinate events; oversee human resources of employees and consultants; maintain organizational records and contracts
- Grant-writing support: Identify grant opportunities; coordinate and submit grant proposals, as well assist with writing proposals
- Grant management: monitor grant implementation; prepare and submit narratives and financial reports to donors; manage subcontracts with local partners and consultants; represent EPI in meetings with donors and partners as needed
- Other related duties:
- Ensure that EPI related tasks, deliverables and grant reporting requirements are completed on time
- Maintain communication with EPI CEO and Chair of the Board about grants, contracts, NGO team, administrative needs.
- Assist in promoting EPI work
- Organize and support EPI related events and meetings when needed
- Three + years’ experience of non-profit administration and management
- Demonstrated experience with successful budgeting/financial reporting and grant management. Prior experience working with international donor funded grants and contracts is essential.
- Highly organized with demonstrated attention to detail
- A Masters level qualification in non-profit administration, finance, peace and conflict studies and/or related field
- Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.
- Must be capable of working both individually and as part of a team
- Must have a demonstrated interest in international development and peacebuilding
- Must be able to demonstrate excellent written and oral communication skills
- Experience working remotely with colleagues, donors and partners in different countries and time zones
- Spanish proficiency
- Experience in drawing up contracts
- Experience working with participatory methods of data collection
- Experience in developing organizational systems
- Experience in website management
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