Personal Assistant To Chief Executive Officer

  • Full Time
  • London
  • Applications have closed

Website dpi_uk Democratic Progress Insitute

Salary: £23K-27K per annum depending on experience
Deadline for applications: End of business day 14 August 2020

Unique opportunity to get involved in a conflict resolution and peace building organisation based in central London. DPI aims to foster an environment of sharing information, ideas, knowledge and concerns for furthering of democratic solutions and outcomes. Our work supports the development of a pluralistic political arena capable of generating consensus and ownership over work on key issues at political and local levels.
The role includes the provision of administrative, logistical and research assistance to the CEO. Responsibilities will include liaising with staff, arranging meetings, travel, and accommodation; preparing speeches and presentations; maintaining the schedule of the CEO.

Specific Tasks include but are not limited to:

– Maintain CEO’s diary and communicate to appropriate individuals and institutions
– Prioritise all incoming events inquiries for CEO and manage extensive travel schedule, visa applications and logistical support both for CEO and other participants as necessary, often within short time frames
– Draft, edit, and prepare correspondence from CEO’s office
– Respond to and coordinate responses to inquiries for CEO by mail, e-mail and phone
– Update database and contact lists for CEO’s office, including data entry, reports and tracking, fundraising efforts, organisational partners, and others
– Carry out ad hoc small scale research and analysis
– Prepare briefing papers and speeches as necessary
– Organise and maintain the department and files of the CEO’s office including registering and archiving materials
– IT and technical assistance for phones, computers (desktop, laptop, iPad and iBook) and any other equipment used by the CEO
– Ensure smooth organisational communication and at times makes changes in procedures to deal with variations in work-load
– Prepare for and take minutes at meetings, including Board meetings
– Deal with, follow up all DPI communication outputs, including editing assessments, research and publications
– Other tasks and responsibilities as necessary.

Qualifications and Person Specification:

The successful candidate should need to meet the following criteria:

– Holds a university degree in international relations, political sciences, law or related fields
– Has minimum two years experience in a similar role
– Excellent written and spoken English plus analytical skills
– Strong administrative skills
– A keen attention to detail and ability to prioritise as well as multitask
– Flexible and resourceful approach to work and a “can do” attitude
– Professional demeanour when giving and taking information in writing, in person, and over the phone
– Capacity to work in a highly pressured environment, while remaining calm
– Ability to take initiative and prioritise tasks, excellent time-management, problem-prevention and problem solving skills
– Ability to maintain confidentiality of sensitive information
– Proficiency with Microsoft Office
– Willingness to travel as necessary
– Ability to work on their own initiative as well as work as a team player.

For applications, please send a CV and a cover letter (citing PCDN as the source of the posting)  to: Akinola Williams
Please ensure to comment on your experience in accordance with the job description.
Applications will be considered on a rolling basis with the final deadline set as end of 14 August 2020.

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